How to Set Up A Zoom Meeting

Software Description
- Zoom is a video conference software that allows you to host web meetings with a plethora of features and options. It can be accessed through HTML based web browsers such as Chrome, Firefox. It also has a stand-alone app you can get from Google, Microsoft, and Apple stores.

Pre-Install Requirements
- Web Browser, Download of the app.

Install and Configure Procedure

1. Go to https://zoom.us/
2. Create an account from the Sign-up button on the top right hand of the web page. Use your work email and credentials. Once you sign up it will send you an activation email that must be activated before you can make a meeting. Once you receive the email open it and click on the link provided to validate your account.
3. Log in Zoom and you can either schedule a meeting or join a meeting. To schedule one click on the Host a meeting link on the home page of Zoom and choose with video on.
4. Once you choose "with video on" a new page will load and prompt you to open the Zoom Application. If you don't have it at this time download it from any of the digital application stores mentioned above. 
5. Once you hit Open the app will open up and start the meeting, click on Manage Participants and the section on the right of the screen will populate. Click the invite button, then choose the Email tab and send the invites to the meeting out. Choose Other and log into your Zimbra Mail account using your Company credentials. It will create an email and you will just need to input the emails of the attendees you want to invite. The email will provide the attendees the link to the meeting, the member ID, and the password to join. 
6. Once the attendees have clicked the link it will bring them to the meeting queue. To enter the meeting the host must select the user and admit them into the room. 
7. Once everyone has joined the meeting you can click start video to show your camera or you can share your screen. Another user may also share their screen by having them click on the share screen option shown below. They can choose which screen to share and even allow someone else to take control of the mouse. 
8. Once you are finished with the meeting you can just select leave meeting in the lower right-hand corner.

Tips: In the Zoom meeting application you can choose several different features. One that stands out is the screen record function. This allows you to save meetings or you can even create a training video or guide using Zoom.